Things to Keep in Mind Before Booking Your Wedding Venue

Once you are engaged, the first thing you need to do is to book a wedding venue after you decide on that all-important date! Weddings are a big event, and the wedding venue is something your guests are excited about. Booking a potential wedding venue is one of the most important tasks, the venue sets the mood of your wedding guests and should be the utmost priority to ensure that everything is perfect and nothing goes wrong on your big day. When you are new to planning a wedding, you tend to forget small things that may later get you worked up.

Here is a list of things to keep in mind before booking your wedding venue.
 

UNDERSTAND THE BUDGET

Keep in mind the budget and try to understand the budget of the different wedding venues. The first thing while planning how to choose your wedding venue is to set your budget straight so that you can narrow down your search. Everything, from the time of the day your wedding will take place, the total number of guests attending the wedding, and any special accommodations your guest might require, should be conveyed to the venue manager beforehand.

AVAILABILITY OF THE VENUE

If you’re planning to tie the knot during peak season, it is very important to take confirmation about the availability of the wedding venue on that date. In India, the wedding dates are confirmed 4-5 months prior and advance payment is made to confirm the booking. Look for other venues that fit your budget if the venue is pre-booked.

NUMBER OF GUESTS

When you are planning on how to pick a wedding venue, it’s important to make sure that the venue has enough rooms for your guests. First, make a list of how many people are going to attend the wedding and how many rooms will be required. Then, keep some extra rooms in hand and check the wedding hall to find out whether or not the number of guests invited will fit in the allocated area.

EASY ACCESS TO THE VENUE

Make sure that the wedding venue is easy to find and is close to your place of stay. The wedding venue should be accessible to the guest and does not cause unnecessary frustrations. To avoid wastage of time in travelling, book a wedding venue first and then book a hotel nearby.

CATERING FACILITIES

Indian weddings are famous for their enticing food. Guests will forget everything about the wedding except the food and drinks served. So make sure the food served tastes heavenly. Find out if the wedding venues have in-house catering services or you have an option to bring your caterers. Try every item on the menu before they are to be served on your big day.

SUITABLE AMBIENCE & DECOR

A wedding reflects your personality. So, it is very important that you think about what it is that would make your wedding special and unique. Pay attention to the style, architecture, and lighting of the interiors that will help create the perfect ambience. Ask the manager to show you pictures of the weddings hosted before to have a look at the decor, themes and colour combinations that will match the venue.

SPACE FOR DIFFERENT FUNCTIONS

While planning on how to choose the right wedding venue, ask the venue manager to show all the possible places where the set up of different functions like Haldi, Mehandi, Bhaat, Tilak, Sangeet, Varmala, or Mandap can be done. The lawns and halls of the venues are huge, and before picking one, take a call on where different functions will be held.

SERVICES & AMENITIES

Check for the services and amenities such as pick up and drop facilities, AC facilities, security systems, audio-visual service, setup crew, seating arrangements, wedding planning essentials, etc. are provided by the wedding venue. For example, if you are planning for a cocktail party, find out if the venue allows for it or not. The behaviour of the venue staff member also matters a lot before choosing the wedding venue.

BACKUP PLANS FOR THE EVENT

In India, the weather conditions are unpredictable. If you are planning for an outdoor wedding, find out whether the venue has a backup plan for weather mishaps like rain and storms. There should be a hall or room ready for such unexpected situations.